Facilities Administrator

Ref
32773
Category
Administration
Practice
Cheltenham - Portman Support Centre (The Port)
Salary/Rate
Competitive
Description

Due to our rapid and continued growth, Portman Dental Care are looking for a Facilities Administrator to join our Central Support team in Cheltenham.

Portman Dental Care own and operate a group of outstanding dental practices across the UK. We have been identified as one of London Stock Exchange’s 1000 Companies to Inspire Britain, a report celebrating the UK’s fastest-growing and most dynamic small and medium sized businesses. We were awarded the Winner of the 2018 Outstanding Business of the Year at the Dental Industry Awards

  • Full time – Monday to Friday
  • Role based in Cheltenham
  • Property and insurance experience is essential

We are a young and ambitious company committed to acquiring quality dental practices to complement the ethos and values of the group. Our aim is to more than double our footprint of sites across the UK which currently stands at 106 sites. Our Head Office in Cheltenham, known as “The Port”, supports our group of 500 Clinicians and over 1000 support colleagues across multiple UK sites to deliver a fantastic healthcare service.

The opportunity:
As part of the Central Support team you are key to ensuring practices are able to grow whilst concentrating on the day to day work of ensuring that patients are getting the best treatment possible.

You will provide administrative support and assistance on facilities and property matters to the Portman Facilities/Estates team. Responsibilities and accountabilities include:

  • Be the first point of contact on Facilities and Property matters for practice managers, landlords and their agents
  • Proactively manage the Property and Facility inbox and communications
  • Collect and collate property and contract information on pending and pipe-line acquisitions
  • Close post-acquisition support on-boarding new acquisitions
  • Prioritise a shifting workload
  • Collate all demands for property charges reporting to Head of Property
  • Monitor and ensure that property insurance is up to date and on file and that the monthly tracker is kept up to date
  • Update and maintain the property schedules for all property transactions including acquisitions, rent charges and landlord contact details
  • Support practices with escalation of archiving and furniture ordering for all properties throughout the estate

What we’re looking for:
You will have property and insurance experience, ideally from a background supporting a multiple estate portfolio. Adept at record keeping, organised and able to prioritise your work load you will utilise advanced skills using Microsoft Excel, Word and PowerPoint.

If you have strong values, are process driven with great attention to detail and you are self-motivated with a ‘can-do’ attitude, this could be the role for you.

What we offer:
The trust, freedom, and flexibility to handle your role in the way that’s right for you, with as much support, coaching and feedback as you need. Additionally;-

  • Competitive salary
  • Flexible Benefits Platform
  • 25 days holiday
  • Additional days leave for ‘special days’, including your birthday!
  • Multiple discounts and offers through Perks at Work.
  • Work based pension scheme.
  • Confidential Employee Assistance Program.

If you would like to find out more about this opportunity or to find out about other opportunities at Portman, please contact Jodie Salter on 07538 101 417 or press Apply. ref 32773. Alternatively, please feel free to share this opportunity with friends or colleagues.

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